Protecting your Business Records from Natural Hazards

Does your business operate in a city that is prone to natural hazards such as Earthquakes, Floods, or Hurricanes? Do you keep all your files and records on-site? Then, read the following tips to protect your files and records in an event of a natural disaster:

1. To reduce the loss of important records and documents, first identify which files are the most important and their vulnerability to damage.

2. Know your Insurance Policy. Talk to your insurance agent and get all details of your flood and/ or hazard insurance policies. Be sure to know what is and is not included in your policy and the conditions associated with each of them.

3. Keep your Equipments in a Safe Place. For example, computers kept near large windows could be damaged during hurricanes.

4. Have an Emergency Plan Ready! For example, a few employees could be responsible for backing up computer files, and delivering copies to a safe location.

5. Estimate the cost of your property. Calculate the costs of Repairing vs. Replacing costly equipments. Your estimates will help you assess your vulnerability and help you plan accordingly.

6. Keep an inventory of your files and equipments. Maintain written and photograhic inventories of all important materials for tax and insurance purposes.